The Copenhagen Sustainable Meetings Protocol
Whether the UN Climate Change Summit (COP15) in Copenhagen, Denmark produces a global consenus on emissions cuts remains to be seen. Even so, the conference already offers valuable insight into how to organize ’successful’ green meetings on a massive scale.
Copenhagen Sustainable Meetings Protocol
The organizers are preparing a Copenhagen Sustainable Meetings Protocol (CSMP) based on the planning efforts undertaken for COP15. CSMP is expected be used as a template for organizing similar large, complex, multi stakeholder meetings in a sustainable way.
COP15 is responsible for generating 40,500 tons of emissions, including travel to and from Copenhagen for all the attendees. As per UN requirements, the host nation has to compensate for the local transport emissions, which only accounts for about 10% of the total.
But Denmark chose to make the entire event carbon-neutral, and so they’re spending around $1.02 million on carbon offsets, made via a project to replace polluting kilns in Bangladesh, which will cut more than 100,000 tonnes of CO2 emissions each year.
As for the efforts to reduce emissions – Delegates are being encouraged to travel around on bikes and use public transit. A fleet of 150 limos powered by bioethanol, algae diesel or hydrogen is available. Bottled water is strictly frowned upon, and tap water has been made available in plenty throughout and around the Bella Conference Center. There’s a windmill outside the center producing electricity for use.
The prior preparation has been equally thorough. The MCI Group was charged with finding and allocating 75,000 hotel rooms for the conference. In the 18 months prior to the conference, MCI gave higher visibility on COP15’s online reservation pages to hotels which were already certified green, or were willing to do so. This resulted in the number of certified green hotels in Copenhagen jumping from 18% to 53% during this period.
All this being mapped out into the CSMP no doubt points to a very green future for the meetings industry, but the sweetest takeaway for the industry probably came from Jan-Christoph Napierski, the Head of Sustainability for COP15, in response to critics who accuse the conference of adding to climate change by filling an entire city with travelers enjoying luxurious hotels, restaurants and elite transport.
Says Napierski, “I think it is necessary that people meet face to face to come up with an agreement that everyone can sign.”
When the Head of Sustainability for the United Nations’ Climate Change Summit says its necessary to hold face-to-face meetings in order to get things done, that gives you a very big boost.
Combined with the widespread adoption of the Copenhagen Sustainable Meetings Protocol (CSMP) and similar frameworks for smaller corporate meetings, this could very well lead to a situation where the meetings industry is no longer at odds with environmentalists.
CSMP is scheduled for completion in February 2010, and is the result of a joint effort by the Danish Ministry of Foreign Affairs, VisitDenmark – the National tourism and meetings organisation, the City of Copenhagen, Wonderful Copenhagen Convention & Visitors bureau, pharmaceutical corporation Novo Nordisk, and the MCI Group.
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